Virtual board meetings are an effective tool for nonprofits to maximize the efficiency, effectiveness and engagement of board members who are unable to attend in person. However, like regular board meetings running successful virtual meetings requires planning and training. This article will provide some tips and tricks that can help nonprofits organize their virtual board meetings with ease.
The best way to ensure effective virtual meetings is to begin with a concise and energizing agenda preparing the virtual board meeting that keeps meeting topics focused and on point. You can also set time limits for each item on the agenda to keep discussions on the right track.
Video conferencing software is another option to consider whenever you can. Researchers have discovered that online conversations are more interesting when participants are able to see each another. This can lead to stronger connections. Furthermore, it makes participants more aware of non-verbal signals that indicate frustration, disapproval or boredom.
When conducting virtual meetings, it’s crucial to establish clear guidelines regarding camera and mute usage. For example, it’s polite to mute the microphone if another person is speaking so that background noise is minimized. It’s also helpful to remind participants to raise their hand if have a comment or question, and wait until they’re asked.
In addition, it is important to have a backup plan in case of technical issues that could arise during a meeting. This could include having a designated individual to assist with these issues, as well as having a written procedure for attendees to follow when they are required to leave the meeting.